Reduce Document Management Cost
Doc.Start™ was developed in order to capture unavoidable existing hard copy paper and integrate it into the electronic processes running in IBM Lotus Notes.
By removing many problems caused by filing and retaining hard copies of documents you can greatly reduce the cost of not only your storage but also speed up processes and authorisation workflows.
So how can you save money using a Document Management System (DMS)?
Meta-Data and Document Tags
- The ability to auto tag documents with specific meta-data will reduce the time spent on catergorising files, which in turn will save you money by not having to manually assign them.
- Assigning document types (Eg Invoice, Contract etc.) to files speeds up searching and reporting.
- Document retrieval is fast by having an indexed database so the documents content is searchable along side the meta-data.
Compressed Files & Database Records
- Reduced data storage by means of compressed attachments and database records allows you to store more for less.
Physical Storage Not Required
- No more filing cabinets frees up office space.
- No associated costs for off-site storage and retrieval time.
Configurable Dynamic Workflow and Routing
- Dynamic routing based on workflow profiles and document types to multiple destinations speeds up office procedures.
